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Using One Shields Ave

In 1997, a common street address was established for the entire campus. The address of One Shields Avenue was chosen as the official campus address in recognition of one of the campus founders, Peter J. Shields. This action satisfied U.S Postal Service addressing requirements and allowed publishers to continue economically mailing to the campus.

When users establish organizational information in DaFIS and establish a customer profile in UCD Buy, they must designate billing and shipping addresses. Once established, these addresses are populated into various purchasing documents (i.e., DPO, PR, DRO, etc.) in DaFIS and on UCD Buy orders. Incorrect address information presents several problems, including delaying invoices and incoming shipments.

DaFIS users need only enter the following information in the Billing and Shipping Address fields on the Organization Reference Table:

	Billing Address Format:	Shipping Address Format:
Attention:	Individual's Name	Individual's Name
Address Line 1:	Department Name	Department Name
Address Line 2:	University of California, Davis	Building and Room Number
City:	Davis	Davis
State/Zip Code:	CA 95616-XXXX	CA 95616-XXXX

The department name must be the full name, not acronyms, since many departments share the same acronyms. (Note: These formats only apply to departments physically located on the Davis campus.) DaFIS systematically appends "One Shields Avenue" to the organization's billing address on the printed purchase order. It also appends "University of California, Davis" and "c/o Receiving Department" to the organization's shipping address. These last values appear as Variable Print Data fields on the PO print screen and can be overridden.

UCD Buy users should refer to the Setting Your Customer Profile help resource in UCD Buy for information on properly entering a shipping location.

The United States Postal Services (USPS) has continued to automate the vast majority of its mail processing equipment. The most recent Optical Character Recognition (OCR) equipment reads the address lines and within fractions of a second it validates the address to a national database for a match. If a match is not found, the mail is moved aside for manual processing, which results in delays.

Absent an official department name and proper address format, incoming U.S Mail is slowed because a laborious internal process must be used to locate a valid address. Recent figures indicate that approximately 300,000 pieces of misaddressed mail were delayed due to improper address format. If the recipient cannot be located in the campus database or phone directory, the mail will likely never reach its target.

Incoming orders are frequently addressed solely to One Shields Avenue. These deliveries are delayed because there is no department name, which may be a result of the organization's shipping address in DaFIS. Delivery drivers spend a considerable amount of time driving around campus trying to locate a specific delivery point for One Shields Avenue.